Manager's Weekly Tempo Guide
Drawing from successful manager communication patterns across TAMHA, this timeline is designed to help you stay ahead of operations and communicate effectively with your team.
The "Weekly Predictable Rhythm"
Sunday (or day after last game): The Forward Look
- Review GrayJay: Log in to confirm upcoming week practices/games. If not populated, contact the scheduler.
- Confirm Ice Times: Check the Ice Schedule spreadsheet to ensure times match GrayJay and no new ice was assigned.
- Check-in with Head Coach: Confirm specific messages to deliver (e.g., "optional practice", "bring both jerseys").
- Financial/Permit Check: If playing an exhibition this weekend, verify the Travel Permit is approved.
Tuesday: The Weekly Update Email
Consistency reduces questions. If you send an email on Tuesday every week, parents will stop asking "when is practice?" on Monday.
What to Include:
- Clear Subject Line:
[DIVISION-TEAM]: Weekly Update - [DATE]
- The Schedule: Bullet list of ice times, locations, and opponent.
- Arrival Times: Exactly what time players need to be at the rink.
- Action Items: Are forms overdue? Put this in bold at the top!
- Volunteer Requests: Timekeepers, dressing room monitors, 50/50 sellers.
Wednesday/Thursday: Execution & Collection
- Banking / Forms: Collect E-transfers, cheques, or forms at the rink during practice.
- Volunteer Confirmation: Message the parents who volunteered for the upcoming weekend.
Friday: Game Day Prep
- Ensure the GrayJay electronic game sheet is active for home games.
- Ensure the Coach's Binder is updated with current medical forms and travel permits.
Saturday/Sunday: Game Day
- Pre-Game: Setup the sponsor banner and dressing room banner at the rink.
- Pre-Game: Sign off on the active GrayJay roster.
- Pre-Game: Add a livestream "watch link" directly in GrayJay Leagues if a parent is broadcasting.
- Game-Time: Enjoy the game! Keep an eye on the bench to assist coaches if needed.
- Post-Game: Remind parents of the 24-Hour Rule if it was a contentious game.
Example: The Weekly Draft
Subject: [DIVISION-TEAM]: Weekly Update for Oct 10-16
Hi Team,
Hope everyone had a great weekend! Here is what we have coming up this week:
Action Required This Week:
- Jersey Deposits: We are still missing 3 jersey deposit cheques. Please bring a $150 post-dated cheque (dated May 15, 2027, payable to Truro Area Minor Hockey Association) to Thursday's practice.
- Sponsors Needed: We are looking for sponsors for our team. Please contact [Name] at [Email].
This Week's Schedule:
- Thursday, Oct 13: Practice @ 6:00 PM (RECC). Please arrive by 5:30 PM.
- Sunday, Oct 16: HOME GAME vs Pictou @ 10:00 AM (Colchester Legion). Please arrive by 9:00 AM for warm-up.
See you at the rink!
[Your Name]
Manager, [Team Name / Division]