This is your bare-bones, chronological checklist for getting your team set up, compliant, and on the ice. For full details on any of these tasks, follow the links to the Detailed Guide.
| Item Name | Description | Details |
|---|---|---|
| GrayJay Account Setup | Email tamhaweb@trurominorhockey.ca with your Name, Position, Date of Birth, and HCR # to get your manager access set up. | Read Guide → |
| Team Banking Registration | Email vpfinance@trurominorhockey.ca for a bank letter to become a signer. Do not collect parent funds until this is active. Two signers are required. | Read Guide → |
| Item Name | Description | Details |
|---|---|---|
| Collect Player Medical Forms | Secure signed Medical Forms and keep copies in the bench binder at all times. | Read Guide → |
| Identify Target Tournaments | Identify target tournaments, register immediately, and submit early payments to secure spots. | Read Guide → |
| Jersey Deposits & Sign-outs | Collect $150/player (Rep) or $50/player (House). Must be refunded at year-end upon safe return. | Read Guide → |
| Host Parent Meeting | Pitch the budget, detail the 24-Hour Rule, set dressing room rules (Two Deep Method), and assign volunteer roles. | Read Guide → |
| Collect Forms | Secure signed Codes of Conduct, Social Media Policies, Bench Code of Conduct, Fair Play Policy, and Jersey Agreements. | Read Guide → |
| Item Name | Description | Details |
|---|---|---|
| Verify Certifications/CRCs | Email info@trurominorhockey.ca to ensure all bench staff have Respect in Sport, Criminal Record Checks, and required HNS courses. | Read Guide → |
| Solicit Sponsorships | Distribute letters to target community sponsors to help subsidize budgets. | Read Guide → |
| Collect Rep Fees | Collect team Rep Fees (if applicable). | Read Guide → |
| Collect Jersey Fund Contribution | Collect the mandatory Jersey Fund contribution per team. | Read Guide → |
| Item Name | Description | Details |
|---|---|---|
| Roster Sign-Offs | Sign off on the game roster in GrayJay Leagues before puck drop. | Read Guide → |
| Affiliate Tracking | Ensure both Head Coaches confirm when an affiliate is called up, email tamhaweb@trurominorhockey.ca with player details, track their total game count (max 10). | Read Guide → |
| Travel Permits (Spordle) | Submit permits for ALL non-regular season games (Exhibition and Tournaments) well in advance. | Read Guide → |
| Injury Reports | If a player requires medical attention, complete and submit a Hockey Nova Scotia Injury Report. | Read Guide → |
| Weekly Updates | Send a weekly email/GrayJay Team chat with the upcoming schedule, arrival times, and action items. | Read Guide → |